Making reservations

Reservations can be made by calling our office during regular business hours or requested through our website www.perkiomentours.com. The following information is necessary to process your reservation: name(s) of person(s) traveling, address, home telephone number, number of people traveling and desired boarding location. Please note: Reservations made on any tour within 30 days of departure are to be paid in full at the time of reservation.

Deposits

Multi-Day Motorcoach Tours: a $100 per person deposit within two weeks of booking will confirm your reservation.

Air Tours and Cruises: typically, a $500 per person deposit within two weeks of booking will confirm your reservation. Some Air Tours and Cruises vary in their requirements.

One-Day Tours: a per person deposit within two weeks of booking will confirm your reservation. The amount varies by tour. One-Day tours involving a ticket (sporting events, Broadway shows, concerts, etc.) are to be paid in full within 14 days of reservation.

Payment

Multi-Day Motorcoach Tours: Final payment for motorcoach tours is due at least forty-five days prior to departure. Air & Cruise tours may vary in their requirements.

One-Day Tours: One-Day tours are to be paid in full at least 30 days prior to departure. One-Day tours involving a ticket (sporting events, Broadway shows, concerts, etc.) are to be paid in full within 14 days of reservation.

Air Tours and Cruises: payment terms for air tours and cruises may vary. Please inquire while making your reservation.

Cancellation

Perkiomen recommends that you consider purchasing optional tour protection or trip cancellation and interruption insurance for all tours.  Ask a reservationist for details.

Cancellation made 31 or more days prior to departure:  Refunds will be given for legitimate reasons unless portions have been prepaid to hotels and attractions and they refuse to refund.  Money held for these reasons can not be transferred to another tour.  Air and cruise terms and conditions vary – ask for details.

Cancellations made 30 or less days prior to departure:  a 10% cancellation fee plus any non-refundable vendor payments will be held.  This fee and/or any amount held for these reasons can not be transferred to another tour.  Air and cruise terms and conditions vary – ask for details.

Tours involving non-refundable tickets:  In most cases, tickets purchased in advance for concerts, sporting events, shows, etc are not refundable to Perkiomen.  For notice given 31 days or more prior to departure, Perkiomen will do everything possible to issue a full refund.  The ticket portion of the tour price may be held until the ticket is resold.  Within 30 days of departure, there is not refund or transfer unless the cancelled seat(s) is resold.  Money held for these reasons can not be transferred to another tour.

On all tours:  No refund will be issued for “no shows” on the day of departure.

Baggage Restrictions

All Tours: Each traveler is allowed one carry-on bag that will easily fit into the overhead compartment of the motorcoach. The average motorcoach compartment size is 8” high x 19” wide x 15” deep.

Tours of 10 days or less: One checked bag per person is allowed.

Tours of 11 days or more: One additional checked bag is permitted if you are traveling without a partner. Parties of two who are rooming together throughout the tour are asked to limit themselves to one additional bag between them.

Note: All checked bags must weigh no more than 45 pounds each.

Baggage Responsibility

Although every effort is made to handle passenger luggage as carefully as possible, we cannot be responsible, assume liability or accept claims for loss or damage to luggage due to breakage, theft, or fair wear and tear through hotel and group carrier handling. It is important for your own self-interest to make certain you have adequate insurance to cover these eventualities. Check with our office for low cost insurance to cover all risks.

Seating

In order for all passengers to enjoy the motorcoach equally, assigned seating and seat rotation will be practiced on our multi-day tours. Your driver or escort will explain the procedure to you on the first day of the tour. To be fair, there will be no exceptions to this rule. Please note: Travelers who have signed up as singles or the third person in a triple room may be expected to share a seat on the coach with others. In this case, you are asked to switch from aisle to window with each rotation.

Single Travelers Who Wish To Share A Twin/Double Room

Those individuals who desire to share a twin room with another tour member must advise us at the time of booking and will be booked on a “single - share if possible” basis. The single rate will be charged initially. If, prior to the day of departure, we have another person to “share”, the difference between the per person single and the twin rate will be refunded two weeks after the end of the tour. “Shares” cannot be guaranteed.

Smoking Or Drinking Of Alcohol

Smoking and drinking of alcohol is prohibited while aboard the motorcoach on all Perkiomen Tours. Smoking and/or Non-Smoking rooms are normally available at the hotels used on our tours, however, this cannot be guaranteed. Please inquire about this with your reservationist if this is desired.

Included In Your Tour

Transportation, meals that are listed, included touring as specified in the itinerary, plus included admissions with associated taxes & gratuities. In addition, quality lodging and baggage handling are also included on multi-day tours. Gratuities to drivers and escorts are not included. If you wish, such appreciation should be extended on an individual basis and not as a group.

Rates

Multi-Day Motorcoach Tours, Air Tours and Cruises: All rates are quoted per person and are based on double occupancy. Single, triple, quad and family rates are often available upon request. Because of the fluctuation in currencies, prices to foreign countries are subject to change. Cruises: All known customs, government, immigration, departure, etc. fees and taxes are included in the listed prices. Cruise lines do reserve the right to pass along changes or increases, etc. including fuel surcharges as deemed necessary and without prior notification. If this should occur, it may result in additional charges to each traveler. Air Tours: All known taxes and fees have been included in the listed prices. Airlines do reserve the right to pass along changes or increases, etc. including fuel surcharges as deemed necessary and without prior notification. If this should occur, it may result in additional charges to each traveler.

One-Day Motorcoach Tours: All rates are listed as adult per person. Senior adult and child pricing is often available. A small group / family discount is available for groups of 10 or more. Please ask a reservationist for details.

Please Note: Perkiomen is not responsible to honor prices listed incorrectly due to design or printing errors.

International Travel - Proof Of Citizenship

Whether you already have a motorcoach tour, cruise or air tour booked or are still thinking about where you’d like to go, please keep the following important information in mind.  The U.S. Department of State announced an extension of the proposed implementation timeline for the Western Hemisphere Travel Initiative.  When enacted, travelers to and from a foreign country (including the Caribbean, Bermuda, Panama, Mexico and Canada) must have a valid passport or other secure, accepted document* to enter or re-enter the U.S.  The revised proposed timeline is as follows:

• January 8, 2007 – valid passport or other accepted document* required for all air travel to or from the U.S.
• January 1, 2008 – valid passport or other accepted document* required for all travel to or from the U.S. (air, sea or land)

Although the requirement to possess a valid passport for sea and land border crossings has been extended to January 2, 2008, the government can accelerate this date based on meeting certain criteria.

Travelers without required documentation will be denied boarding and no refund will be issued.  Perkiomen must and will strictly enforce this requirement in compliance with the Western Hemisphere Travel Initiative.
To help ensure your positive travel experience with Perkiomen Tours, we encourage you to make sure that you are prepared to meet these pending passport requirements.

*The U.S. Department of Homeland Security has not yet made a final determination as to which forms of documentation may serve as a valid alternative to a passport.  For more information, please visit www.travel.state.gov/passport or call the National Passport Information Center toll free at 1-877-487-2778 or TDD/TYY at 1-888-874-7793.

Responsibility

Perkiomen Motorcoach, LLC, Perkiomen Tours, Perkiomen Tours & Travel (“Perkiomen”) acts only in the capacity of agent for transportation companies in all matters relating to transportation, whether by motorcoach, airplane, steamship, railroad, boat, or any other means; and agent for travel service companies and other suppliers in all matters relating to arrangements for other tour companies, such as hotel and/or motel accommodations, sightseeing and related services, entertainment, and other tour features. Perkiomen, because of its status as an agent and because it maintains no control over the personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity from whatever cause during a trip, reserves the right to decline to book or retain a person as a member of any tour, and to change tour itineraries, pricing and components whenever Perkiomen deems such change to be necessary for the betterment of the tour; or to cancel any tour if circumstances require.

Drivers and Escorts

Perkiomen reserves the right to make changes to driver and/or escort assignments as needed without prior notification to customers.

Independence

We must know in advance if you have a disability that prevents your independence. If you are unable to travel independently, a travel companion that will assume full responsibility for your care and mobility must accompany you.

Special Requests

Special requests such as smoking/nonsmoking rooms, bed sizes, adjoining or adjacent rooms, medically necessary dietary requirements, etc. must be made at the time of reservation or no closer than 31 days prior to departure. Perkiomen will try to honor reasonable special requests through our vendors. Please note that some hotels, motels, restaurants and other included attractions, may not honor special requests.

Motorcoach Courtesies

• Punctuality throughout each tour is extremely important when traveling in a group.
• Cooperation with seat rotation and coach disembarkation is expected. See SEATING section on this page.
• Each passenger must be seated before the coach can proceed. We request that you always remain seated during driving for your own personal safety.
• Each of our motorcoaches is equipped with a lavatory for your comfort while traveling between rest stops made throughout each tour. Travelers may feel free to use the coach lavatory when necessary. Please be sure to keep the lavatory clean for the next user.
• Please be considerate of fellow travelers at all times.
• Many people are allergic to strong scents/perfumes. Please make everyone's vacation enjoyable by refraining from wearing excessive amounts of perfumes or strongly scented deodorants.
• Please limit the usage of your cell/mobile phone while on the motorcoach. Frequent use and loud talking can be very distracting to others around you.

Inspirational Times / Sunday Observance

Occasionally we may allow for church attendance on your own when it is possible to do so based on the tour itinerary. A brief inspirational devotion, reading, song or time of reflection may be conducted on the motorcoach. Such activities are encouraged by the company, are at the discretion of the driver and/or escort and are not intended to offend anyone in any way.

Convenient Departure Points

Multi-Day Motorcoach Tours, Air Tours and Cruises: Free pick-up service will be provided from designated general locations in the following communities for multi-day tours: Easton, Lehigh Valley, Montgomeryville, Pennsburg and Reading. Please note that the motorcoach does not pick-up at every one of these locations for every tour. Various vehicles gather passengers so that no one is inconvenienced by long motorcoach pick-up routes. Please inquire at the time of reservation as to the means of pick-up transportation on your specific tour. Convenient parking is available at our office in Pennsburg, and individuals are encouraged to use this location whenever possible.

One-Day Tours: Perkiomen offers convenient boarding locations in many Southeastern Pennsylvania communities. The number of boarding locations are limited on each tour and do vary from tour to tour. It is not possible to offer all locations on every tour. Specific locations can be obtained at the time of reservation and will also be included on your confirming paperwork.

Please note: parking in any lot with public access is done so at your own risk. Perkiomen cannot assume any responsibility for theft, damage, vandalism, etc. that might occur to vehicles parked in any lot.

Pre and Post Tour Hotel Stays

For individuals whom must travel long distances to participate in one of our tours, pre and/or post tour hotel accommodations are available at a special rate through Perkiomen. Please ask your reservationist for details.